In today's digital age, ensuring security is of utmost importance. As we look ahead, it is evident that EHR software systems will be fortified with stronger security measures to safeguard data and maintain privacy. These security measures will align with HIPAA compliance, as the regulations are specifically designed to protect personal healthcare information. Additionally, the issue of data storage is also addressed by implementing various security measures.
Depending on the specific needs and preferences of your organization, as well as the EHR system you utilize, the valuable healthcare data you collect can be stored either in-house or on a cloud based EHR platform. These two types of data storage vary in their approach, and each offer distinct security advantages and disadvantages.
What is In-House Data Storage?
Your behavioral health organization collects data from clients every day. This data includes names, contact information, diagnoses, treatment plans, prescriptions, and health history. In addition, you collect insurance information, appointment schedules, notes from practitioners, and payment information. EHR systems are great because they store and organize all of this data for you in organized files. As a result, you can find it again at the click of a button.
But where exactly does it go?
If your EHR system is older, it is possible that all the crucial information you collect is stored within the confines of your organization. This means that it is physically located on a server inside your building, or a building owned by your company. While this method of data storage may have once been considered the most secure, as we progress into the digital era, in-house storage has become outdated. This method served its purpose in the past, but it is no longer as effective or secure as it once was.
What Makes In-House Data Storage a Potential Threat to Security?
When data is stored in-house, your company is entirely responsible for the security of that data. You will most likely need an IT security person, or team, that knows how to keep data safe from hackers who may want to steal the sensitive data you have collected over the years. Many in-house data storage setups do not have the security measures in place that are necessary to counteract modern cyber threats.
Furthermore, storing data on an in-house server poses challenges when it comes to sharing the information with those who need it. While your in-house computers can access the data, what about practitioners who work remotely? In-house data storage is not suitable for use with mobile devices, and resorting to email for sharing necessary information only increases security risks and provides cybercriminals with more avenues to exploit. Additionally, as your organization expands and establishes other branch locations, your data becomes fragmented across different facilities. In-house data storage does not allow for centralized data that can be easily shared among all stakeholders.
In-house data storage was once useful. However, now there are better, more secure, options available, such as cloud based EHR storage systems.
What is Cloud Based EHR Data Storage?
When your data is stored "in the cloud," you're not actually sending it up into the sky. Cloud based EHR data is securely stored on external servers that you can access online. These servers are located in data centers all over the world, and specifically designed to provide top-level security. With a cloud based EHR system, the data space your organization uses is dedicated solely to you, ensuring that no other companies have access to it.
What are the Benefits of Cloud Based EHR Systems?
Cloud based EHR systems eliminate the need for your company to invest in expensive hardware, like large servers, and avoid the hassle of obtaining special licensing. With external servers housing your cloud based EHR system, your data is securely stored and you can rest assured that your information is already protected. Data centers provide physical security measures and implement anti-intrusion features, such as firewalls, to ensure the safety of your data. Additionally, regular backup procedures are conducted in most data centers, minimizing the risk of data loss or destruction.
Cloud based EHR data storage not only offers enhanced security but also provides a more convenient and cost-effective solution compared to in-house data storage. Setting up and maintaining in-house servers require a significant investment in IT infrastructure, making it infeasible for many small to medium sized organizations.
On the other hand, cloud based EHR systems, also known as web-based systems, allow for easy implementation and accessibility through the web. This means that your data can be securely accessed from anywhere, eliminating the need for physical servers and enabling seamless remote work.
Why is Remote Access to Your Data Important?
When your organization’s data is stored in the cloud, it can be accessed remotely. A cloud based EHR system can be accessed from a mobile phone, a home computer, a laptop, or a tablet. Your users will need to enter their secure login information to get into the system, and then they can enter new data, pull up existing information, and basically do their work from anywhere that has an online connection.
Workplaces all over the world are transforming, making remote work just as common as in-office work. Cloud based EHR systems that allow for remote access are becoming absolutely essential in today's flexible work environments.
Cloud based EHR systems makes sharing information a breeze as users can access the required data directly from the source. There's no need for unnecessary duplication, inserting information into emails, or sending it to different servers. With a cloud based EHR, all your data is centralized in one convenient work hub, ensuring easy access and streamlined collaboration. This is also particularly beneficial for organizations with multiple locations, as it eliminates headaches and misinformation by providing real-time access to the same data across all branches.
Why is Exym a Cloud Based EHR Software?
Exym’s cloud based EHR software is designed to give our customers complete peace of mind, knowing that their valuable data is securely stored in the cloud. Our external servers, are located in a state-of-the-art data center situated in the United States. It is equipped with robust security measures that are specifically designed to protect your sensitive information and ensure compliance with HIPAA regulations.
As part of our dedication to security, we regularly conduct comprehensive tests on our software to safeguard against potential threats. Additionally, all data in our system is 256-bit encrypted, providing the utmost data protection both during storage and transmission. By employing encryption, we significantly enhance the difficulty for hackers to access and steal your data. With Exym EHR software, you can be confident that your security needs are our top priority.
Business system admins and IT staff have a tough job, and Exym is here to help. We care about your security needs and want to partner with you to keep your organization in compliance and keep your data safe.
To learn more about our security measures and how we can simplify your agency's operation management, visit our Operations page. If you'd like to speak with a live person who can answer your questions, book a demo and we will get in touch with you!
Exym is a comprehensive EHR software solution designed specifically for behavioral health agencies. Trusted for 20+ years, our intuitive and customizable software empowers providers to improve client outcomes, manage revenue cycles, and increase agency efficiency. Exym allows you to spend more time on what matters most- the clients in your care.